Paying suppliers and managing processes related to business with vendors are essential parts of the University鈥檚 financial operations. From purchasing goods and services to executing contracts and issuing payments, these activities ensure departments can operate effectively while meeting policy and compliance requirements.
Not sure which process to use? Start with how the purchase will be paid. If it requires a Purchase Order, use PO Vouchers. If no PO is needed, use a Non-PO Voucher. Contracts must be reviewed before services begin.
Purchase Order (PO) Vouchers
Create and manage purchase orders for goods or services that require formal approval before payment. This process matches what was ordered, billed and received before a supplier is paid and is typically used for purchases over $5,000 that cannot be made through the Show-Me-Shop or paid by One Card.
Non-PO Vouchers
Submit a payment request to pay a supplier directly when purchase orders, Show-Me-Shop, One Card, travel and expense or payroll payment is not appropriate. This option is commonly used for one-time payments, recurring services, non-employee travel, research subject payments or contract-based expenses.
Contracts
Submit agreements for review and approval before services begin or commitments are made. This process ensures contracts are compliant with University policy and properly executed before payment or work starts.
Supplier Management
Add new suppliers or update existing supplier information to ensure accurate and timely payment. This includes maintaining payment details, enrollment in direct deposit and other supplier record updates.
Financial Processing Forms
Financial Processing Forms
How to Buy
How to Buy
The University鈥檚 How to Buy tool helps you make smart decisions and determine the best payment method when purchasing goods or services. It guides you step by step to ensure purchases follow University policies, save time and avoid common mistakes.
Sourcing specialists are also available to provide guidance and support throughout the process to help make transactions smooth and efficient.
Training & Support
Training & Support
Shared Services provides a variety of training resources to support faculty and staff, including self-paced guides and instructor-led workshops covering purchase order (PO) and Non-PO vouchers, travel and expense reporting and supplier management. Whether you're a first-time user or need a refresher, explore training options to get the most out of the University鈥檚 tools and systems.