ÑÇÖÞÓ°Ôº

Clearly communicate the camp's purpose, value and goals, and ensure any Refund and Cancellation policies are communicated at camp enrollment. Participants in camps should also be provided:

• Camp schedule
• List of required items (clothing, toiletries, bedding)
• List of optional items (books, musical instruments, sports gear)
• List of prohibited items (valuables, weapons, electronics)

Eligibility

• Participants must meet age and skill-level requirements as outlined in camp materials.
• All registration forms, waivers and medical release documents must be completed before participation.

Code of Conduct Staff & Campers

• Campers must show respect toward staff, peers, facilities and equipment.
• Bullying harassment or discrimination of any kind is not tolerated.
• Use of alcohol, tobacco or illegal substances is strictly prohibited.

Supervision & Staffing

• Staff to camper ratios must comply with University guidelines.
• University youth protection guidelines must be followed.
• Staff conduct expectations outlined.
• Reporting chain clearly communicated.
• Staff training covers:
  • Camper supervision and engagement
  • Behavior management
  • Emergency response
  • Inclusivity & cultural sensitivity
  • Communication & teamwork
• Staff wear bright, easy to identify clothing.
• Staff debrief and feedback session daily.

Health & Safety

• Parents/guardians must disclose any medical conditions, allergies or medications.
• Camps must follow the
• Camps must maintain access to first aid kits and emergency contacts list.
• COVID-19 or other communicable disease protocols must be followed.
• .
• Emergency procedures will be communicated to all staff and campers:
  • Fire, severe weather, lockdown protocols
  • Missing camper protocol
  • Medical emergencies and evacuation plans
  • Emergency contact tree and campus security coordination

Transportation and Drop-Off/Pick-Up

• Campers must be signed in and out by authorized adults.
• University is not responsible for transportation unless explicitly stated.
• Hire an outside vendor, when possible, when providing transportation.
• When using University vehicles, follow adult-to-camper ratios. 
• Take head count before transporting campers.

Media & Privacy

• Parents/guardians may opt out of photo/video release.
• Staff should be advised of participant not consenting to photo/video release.
• Campers may not use personal devices to record others without consent.

Facility Use and Property Damage

• Campers are responsible for protecting University property.
• All damage caused by negligence or misconduct may result in fees or dismissal. 
• Camps must follow University guidelines for facility access and equipment use.

Disciplinary Procedure

• A written behavior plan should be created, and followed, outlining expectations and consequences.
• Initial Warning:
  • Staff member gives a verbal warning for a first-time minor infraction.
  • Clearly explain the behavior, why it's inappropriate and what is expected going forward.
• Behavioral Intervention.
• For repeated or more serious infractions, the camper meets with senior staff. 
• Camp administrators may immediately remove a camper if their behavior poses a threat to themselves or others.
• Dismiss camper:
  • Parent/guardian is notified.
  • Camper is safely removed from the camp activities.
  • Documentation is filled out.

Camp Activities

• Tailor activities to the age and experience of participants.
• Avoid high risk/accident prone activities.
• Group participants by age and skill level.
• Test camper skills to ensure activity is appropriate. 
• Schedule water and rest breaks.
• Dismiss camp in small age-appropriate groups, follow pick-up protocol.

Recent information has revealed that the batteries in the devices can be dangerous and prone to creating a safety and fire risk. Until a time that the safety standards of these devices are improved, they are prohibited from being in any of our campus managed facilities. The use, possession or storage of Hover boards, Swagways, IO Hawks, Skywalkers, Scooters and similar devices, is prohibited in campus buildings until safety standards for them can be developed and implemented, and the prohibition lifted.

If you have one of these devices, please remove it from campus.

A field trip is an off-campus educational/instructional experience provided by University faculty/staff to their students which normally involves travel. University field trips expand students' learning, knowledge and understanding of a subject and add realism to the topic of study through active hands-on experience with the rich resources of the local community. When considering a field trip, faculty/staff are advised to first review existing policies and follow those recommended procedures.

Please contact Risk and Insurance Management to discuss activities and assist in determining which forms may be needed to be completed prior to the field trip. 

Planning the Trip

1. Identify any special requirement for participation on the trip and hazards or dangers during travel or on-site that might affect the health and safety of the participants. Consider the need for special clothing or equipment that may be needed. 
2. Obtain departmental approval when appropriate. 
3. Ask students to advise you of any accommodations they may require.
4. Obtain signed parental permission forms for any minor students participating. 
5. Determine transportation needs such as reservations for vehicles, valid licensed and experienced drivers and time required for travel. We recommend having participants arrange their own transportation, if possible, especially for day trips. 
6. Plan for emergencies, such as theft, illness, vehicle emergencies, weather delays, student misconduct or threats to the safety of others. 

Compliance with University Policies

Faculty, staff and students must comply with University policies while on field trips just as they would on campus, including those concerning alcohol and drug use, vehicle use, student misconduct, smoking, principles of academic freedom, policy on sexual harassment and consensual relationships. 

Transportation

If planning to arrange for vehicles or a charter bus, coordinate with Supply Chain to arrange an approved charter. When using a charter, have a system for communicating and performing student counts to ensure no one is left behind, and all know how to reach you if the group is separated. 

If you intend to use vehicles from rental agencies, be sure to follow Vehicle Guidelines.

Duty to Warn, Protect and Supervise

Communicate information to students in advance about schedules, if applicable, departure locations, route, rest and meal stops, lodging, emergency procedures, protocol for problems and rules of conduct. University faculty and staff have a duty to warn their students of any known hazards at the field trip site. University employees must exercise reasonable care to protect and supervise students while they are participating in a field trip conducted by the University. 

Liability Insurance

Any liability of a faculty or staff member associated with conducting a University-sponsored field trip, for acts that fall within that individual's normal job responsibility, is addressed in CRR.490.010 Defense and Protection of Employees.

Personal Liability and Responsibility

Faculty and staff have no special duty to protect adult students from their own voluntary actions while on their own personal time. However, prudence may dictate setting limits on students' off-time activities while on a field trip. 

Similarly, faculty and staff are personally liable for their own personal activities, and, for any intentionally harmful, willful acts or omissions while conducting the field trip. University faculty and staff should consider the proximity of personal, social and instructional activities in a field trip situation. Be aware of how the situation, setting and your personal conduct may be perceived by your students, and act accordingly. 

If your organization is considering renting a bounce house or other inflatables for an event, the following steps will be necessary to ensure compliance with safety and insurance guidelines:

• Set up, operation and tear down of inflatables to be done by vendor.
• Vendor to carry Commercial General Liability coverage of $1 Mil/$2 Mil including statutory workers' comp coverage
• ÑÇÖÞÓ°Ôº is to be named an additional insured on vendor liability insurance.
• Participant waivers be signed at the event.
• Vendor contract must be provided and excludes any language that will place liability on ÑÇÖÞÓ°Ôº for vendor's negligence. Contract will need to go through contract review process including Supply Chain, Office of General Counsel and RIM.
• Vendor's safety guidelines must be reviewed prior to event to ensure adequacy.

No later than 10 business days prior to the event you must provide Risk & Insurance Management:

• Date, location and name of organization hosting event.
• Information on who will be participating in the activity.
• Evidence of Insurance for the vendor naming ÑÇÖÞÓ°Ôº as an additional insured.
• Copy of vendor contract.
• Copy of vendor's safety guidelines.

Risk & Insurance Management will review the request to rent an inflatable, and will contact you to discuss moving forward with the planned event. 

Please contact Gregory Sudbrock, Risk Management Senior Consultant, at (573)882-3741 with any questions.

In an effort to foster the health, safety and security of its students and other participants, the University of ÑÇÖÞÓ°Ôº reviews how, when and where students may travel or study abroad and considers issues of terrorism, war, disease and other risks to travelers. 

Accordingly, the universities observe the following practice: If the U.S. Department of State issues a travel advisory level 3 (reconsider travel) or 4 (do not travel) for a particular country or region, travel or study abroad programs may be suspended or canceled for our students of any nationality in that site while the advisory is in effect. Each campus administration should formally review travel advisories for countries or regions with current or proposed travel or study abroad programs to determine if program suspension or cancelation is warranted. 

If a student or participant chooses to study in one of these countries or regions against the advice of the University, they will not be registered as a student and will not have access to University support, resources or facilities during that time. 

The University of ÑÇÖÞÓ°Ôº does not support study abroad programs to countries or regions for which the have issued travel advisories level 3 or 4 without a review of whether or not the advisory impacts the risks associated with the programs.

To prevent physical damage or theft, use a sturdy, weatherproof, padded, adequately sized conservative bag that doesn't necessarily look like a computer bag. 

Locking Cables

• Use a Kensington or compatible lock that will secure a laptop to a desk, table, etc.
• Do not leave laptops unattended, particularly overnight on desktops. If your desk is in a high traffic area or an area accessible by the public, secure your laptop anytime you're away from your desk. 
• Do not position your laptop near exterior windows where they are subject to smash and grab type theft.

Disk Drive Locks

• The use of a disk drive lock prevents unauthorized access and operation of the computer. 
• Check with the manufacturer for their security suggestions and available security equipment.
• Store new or un-deployed units in secure closets with no false ceilings or partial walls. 
• Conduct regularly scheduled and surprise inventory checks. 

Protective Software Programs

Protective software programs protect and secure proprietary information and preserve data.

• Backup files and keep current copies readily accessible.
• Use password-locking programs.
• Use encryption programs or file compression with encryption programs.
• Use anti-viral software.

Best Practices

The education of users is essential to minimize losses. Users should treat their assigned laptop as if it was $4,000 in cash. The first rule when traveling is "Don't forget your computer."

Airports

• Never leave equipment unattended or out of your sight. 
• Never check a laptop as baggage.
• Let your laptop go through x-ray, never ask for hand inspection.
• As the laptop goes through x-ray, keep your eyes on it. 
• If security wants to see it operate, you handle it. Try to never let them touch the computer. 

Storage in Cars

• If a laptop must be left in a car, keep it locked and out of sight. 
• While riding, place the case between the driver's seat and the rear seat so it won't slide around. 
• Avoid storage in very cold or very hot weather.

Management Controls

• Maintain and keep current a list of assignees, assigned equipment serial numbers and software. 
• Provide periodic reminders to maintain adequate safety and security awareness.
• Audit annually, policies, procedures and assigned equipment and software lists. 
• Loss investigations must be done on all stolen equipment. Do not easily accept loss, damage or theft of company property. Investigate all accidents and publicize the results.

The use of unmanned aircraft systems (commonly referred to as drones), as well as other remoted operated model aircraft (together referred to as "UAS" or "UASs") pose inherent risks to the health, security and privacy of the University of ÑÇÖÞÓ°Ôº community and individuals in the surrounding community. Therefore, the recreational use of UAS is prohibited on all property owned and controlled by the University of ÑÇÖÞÓ°Ôº and during University-sponsored events without prior authorization. 

Faculty, staff, students and outside vendors seeking to use a UAS on or off University property (e.g. research, instruction and marketing, or other University purpose) must submit a permit application for the UAS use. Applicants must satisfy all Federal Aviation Administration (FAA) requirements regarding the operation of the UAS, including the necessary pilot certification prior to UAS use must obtain a University UAS permit and observe FAA rules and restrictions. Requests for UAS use will be approved through the campus designee in consideration of federal and state law regarding the operation and regulation of UASs.

Persons violating this policy will be subject to discipline under University policies and may be subject to criminal and civil penalties and liability under federal and state law. Area law enforcement and emergency management agencies are exempt from the application requirement for official law enforcement and emergency response efforts. 

Vehicle operators must have a valid license and must complete a . 

Cell Phone Usage

Operating a motor vehicle requires the driver's constant attention. Anything that distracts the operator of a motor vehicle dramatically increases the risk of an accident. Use of cell phones or other wireless devices (calls, texting or other functions such as email, reading or writing messages) while driving during University business travel is strongly discouraged. 

Cell phone use rules may change from state to state, and drivers are expected to observe the cell phone use laws of the jurisdiction. When use is necessary, pull off the road and stop in a safe place to operate the phone or device. 

12- and 15-Passenger Vans

According to the National Highway Traffic Safety Administration (NHTSA), "vans with ten or more occupants have three (3) times the rollover ratio than those with fewer than ten occupants." It is important that 15-passenger vans be operated by experienced drivers and that institutions using the vans require seat belt use at all times. Similar hazards appear to be present for 12-passenger vans. 

In light of this information, the UM Risk and Insurance Management office note that departmental policies on 12- and 15-passenger vans should be review and include the following requirements:

• Vehicle operators should assure that all their passengers are wearing their seat belts. The NHTSA indicates that you can reduce your chance of being killed in a rollover by about 75% just by wearing a seatbelt. 
• Use properly sized tires and check for proper inflation before each trip. 
• Limit speed to 70 MPH. In most of the van accidents reported, speed was a contributing factor. 
• No driver younger than 21 should be allowed to drive. All drivers should be a University of ÑÇÖÞÓ°Ôº employee or recognized volunteer. 
• There should be no roof racks or trailer hitches on the vehicles. Luggage and gear should be stored in the vehicle, however the rear window should not be blocked by luggage. 
• For long-distance trips, drivers should rotate every two hours, with no driver taking more than three shifts. The maximum driving day with three drivers should not exceed 18 hours. 
• Driving through the night is not permitted. Front passengers should remain awake to help keep the driver alert during all shifts. 

MU University Policy requires all drivers of traditional* 12- and 15-passenger vans specific to driving vans. Classroom-based courses on general defensive driving are available upon request. 

For safety reasons, the purchase of new traditional* 12- and 15-passenger vans is prohibited. 

*Traditional 12- and 15-passenger vans refers to those referenced in these studies and does not include newer redesigned vehicles, such as the Ford Transit, which were reimagined. (Reference to the Ford Transit should only be seen as an example, not an endorsement.)

Refueling Safety

• Turn off engine.
• Don't smoke.
• Don't use your cell phone; leave it inside the vehicle or turn it off.
• Don't reenter your vehicle while fueling. 

Another safety concern while fueling is static electricity. Static electricity-related incidents at retail gasoline outlets are unusual, but the potential for them to happen appears to be the highest during cool or cold and dry climate conditions. 

The University of ÑÇÖÞÓ°Ôº is a diverse environment of classrooms, offices and laboratories where many different activities are performed. Visitors to the workplace are generally welcome and, in some settings, even encouraged. However, appropriate precautions and limitations on visitation are necessary to protect health and safety and to maintain productivity and regulatory compliance.

Hazardous Workplaces

There are many workplaces where hazardous materials or equipment are located, or where hazardous operations are conducted. These include laboratories, shops, farms, animal care facilities and power plants. It is therefore necessary to restrict access to these areas for visitors, especially children and minors. Hazardous areas include but are not limited to any university operation or space where any of the following are present:

• Chemicals or radioactive materials in use or storage
• Biological or infectious hazards
• Live animals
• Construction or renovation activities
• Utility equipment spaces, tunnels, rooftops, mechanical rooms, heavy machinery, high noise levels
• Electrical hazards
• Other areas deemed hazardous by the host department

Visiting adults who are not students or employees who work in laboratories or other hazardous areas should receive safety training equivalent to that required for employees in the same environment. Documentation of training received from other employers or institutions may be accepted if approved by the host department and Environmental, Health & Safety Department. The host department is responsible for providing all visitors with specific safety instructions for local conditions and procedures and for providing all necessary personal protective equipment.

Short term visitors (less than a week) to hazardous workplaces should at a minimum have local safety measures and emergency procedures explained to them and must be provided with personal protective equipment appropriate to the environment being visited. Short-term visitors should be escorted and/or supervised by the host department at all times during their visit.

Children

In general, the workplace is not an appropriate place for children under the age of 18 on a frequent or continuing basis for the following reasons:

• The workplace may put a child at risk for injury and create a potential liability for employees, the department and the University.  
• Children in the workplace may disrupt the workplace for the employee and others in the work unit.
• Children in the workplace can create an atmosphere that may not be conducive to achievement of the unit's specific goals and objectives.

Special occasions that are employer-sanctioned and at which attendance by children is encouraged should be coordinated with and approved by the employee's supervisor. The employee's schedule for that day should take the child's presence into consideration to eliminate potential hazards.

If children are brought to workplaces by parent employees for brief visits, such arrangements are only to be temporary in nature and may be granted only in circumstances where safety issues (such as stairs and stairwells, automatically closing doors, open windows, office machines, etc.) have been satisfactorily addressed. Parent employees should not leave such children in the custody of another university employee, even for brief periods of time. This exception for emergencies is not applicable to hazardous areas.